In case of a fire what would we do if our amha and amhr paper is lost

[MBhorses]

My husband wanted to know what do we need to do about amha and amhr paperwork in case of a fire. After we heard about little kings house, we were wanting to know what you all do about your paperwork on your minis. Do you all have copies somewhere else or what?If someone does lose paperwork from fire or something what would they need to do next.

thanks for your help,

melissa

 

[dannigirl]

I am going to suggest that, if you can, scan the originals into your computer (I also scan coggins and other health info) and put on a disc to allow a friend to keep. You could maybe exchange with another horse friend. That way you have all the information you will need to get duplicates from the office. Vets should also have copies of coggins and health papers in their offices (at least mine does)

 

[kaykay]

After seeing what they are going thru i am going to go this weekend and get one of those small fireproof safes. I figure i can not only put horse papers in there but ins policies, contracts etc. I found one in the paper for 55.00.

 

[Jill]

You can request duplicate certificates from both AMHR and AMHA for a fee. I had to do that once when some papers were lost supposedly on the way back to me from one of the registries. Got my duplicates then about a month later, the originals finally showed up (via UPS...).

 

[MBhorses]

HELLO,

I THINK WE MIGHT GET A FIRE PROOF SAFE AS WELL TO PUT OUR HORSE, HOUSE, CARS, INSURANCE AND PAPERWORK LIKE BIRTH CERT AS WELL. MY DAUGHTER SAID WHAT ABOUT BIRTH CERT AS WELL. SO FOR ALL OF YOU THAT SAW WHAT THE LITTLE KINGS HOUSE LOOK LIKE. WE ALL NEED TO LOOK INTO SAFING OUR PAPERWORK AS WELL AS ANYTHING THAT CAN'T BE REPLACE LIKE PICTURES OF YOUR CHILDREN(ANOTHER ONE OF MY DAUGHTERS IDEALS). I HAVE A FRIEND WHO OWNS HORSES COPING TO A CD IS A GOOD IDEAL.

THANKS MELISSSA

 

[susanne]

Even with a safe, I am not comfortable having the only copies in the house...a small bank safe deposit box is not very expensive and is well worth the cost. Next best is to store second copies with a friend, as suggested. But definitely keep a copy of all important papers off site.

 

[HGFarm]

My understanding is those little fireproof safes are not what they are cracked up to be at all. It is better to have a copy kept somewhere else, in my opinion.

 

[Jill]

I know in the case of LKF, they've got so many horses that copies would help a lot in knowing what duplicates to get, etc.

However, for those of us with fewer minis (I think I have 16?), what good do the copies do? You can't conduct transactions with copies. I can use the stud books if I need to look up registry numbers and am not near my horse notebook. I know their full registered names off the top of my head and also the full names of any other minis I've met and been told what their names are.

 

[MBhorses]

I MIGHT NOT GET A FIRE PROOF SAFE. WE WILL BE CHECKING INTO IT ALONG WITH A FRIENDS HOUSE.

THANKS MELISSA

 

[susanne]

what good do the copies do? You can't conduct transactions with copies.

With that in mind, I would want the originals in a bank safe deposit box, with copies at home. It may be a hassle, but easier than losing the originals.

Of course, nothing is 100% safe, but hopefully we can lessen the problems.

 

[Jill]

Just FYI,

AMHR fee for duplicate certificate -- $20

AMHA fee for duplicate certificate -- $20

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So am I crazy, or is it basically papers worth $20 we are talking about protecting?

Again, I know in the case of LKF, probably there are 100's of sets of papers and that would be a huge thing to try and replace and even "know" what papers you had and now do not have, but for the average person???

There are lots of good reasons to have a safe at home, but the horse papers, for me, are not the most pressing.

 

[Beccy]

We have wondered about this very thing in the past, and have also thought about those small fireproof boxes which are for protecting documents. Guess this is the wakeup call to get one instead of just thinking about it!

 

[kaykay]

well that 20.00 can add up real quick of you have a double registered herd. Also throw in breeders like myself who also have aspc papers. I could easily spend around 1500.00 trying to replace papers.

But its not just the money its the headache!! having a fire is stressful enough and then to have to worry about all your papers animal and human just adds to it.

I also thought about a bank deposit box but they are usually very long and narrow and it wouldnt be as easy to get to them if you sell a horse etc.

So yep im still getting a safe. My son has one now up in his room and it is firerated. You just have to read each safe to pick a good one and see what the fire rating is. I have contracts for people making payments etc and then add in birth certificates, marriage certificate, ins policies. All of this stuff would be a lot of stress to re create if it burned in a fire

 

[Jill]

Not trying to talk anyone out of protecting what they feel is important. Part of my perspective on this is that I am responsible for very valuable documents from time to time (stock certificates -- I'm a financial advisor / stock broker...) so this is contributing to my perception of what is really a hassle to replace, and what is less difficult.

But, I would actually think nearly every person would have a use for a decent fire proof safe in their house, and probably safety deposit boxes as well.

My point is that the registration certificates are not difficult to replace if you know what ones have been lost.

 

[h2t99]

So what about the big farms? WHat do you do? Maybe Tony has some suggestions or maybe even he would have the headache to deal with if he had a fire

: !! Or even some of the other big farms.. so fess up and give us some hints on what you do!! :bgrin

 

[chandab]

I also thought about a bank deposit box but they are usually very long and narrow and it wouldnt be as easy to get to them if you sell a horse etc.

I don't know if all banks have them, but I used to work at a bank and there were some safe deposit boxes that were bigger; like that would hold a typical 3-ring binder, yes they cost more to rent because they are bigger, but they are available in some areas. Just a thought.

 

[HGFarm]

What about a safety deposit box at the bank? Then just keeping actual copies at home? I dont know what the rent is though on a safety deposit box...

WOW!! $20.00 for a dupe?!! Let's see, times 300 horses... ???

 

[Lisa-Ruff N Tuff Minis]

Well i think it is always a good idea to have your paperwork protected however I am really sure that the registries in this case will certainly work with LK in getting them all the correct duplicate paperwork for all the horses they own. I am sure they will work out something so they dont have to pay a fortune for all there paperwork

 

[stormy]

I don't know if my farm would be condidered a BIG farm but I have a card file at my folks house with photos of each horse, birthdate and registration number so incase something should happen to me the horses could be identified. I am sure this would help the papers issue as well.

 

[Boinky]

i have no idea how the registries deal witha situation lik ethat if they still charge for the duplicates ect.. but i wouldn't think it would be at all difficult to get copies of ALL your horses. the registry has on file what horses belong to you.. all you'd need to say is "i need copies of all horses belonging to me" and i'm sure they'd have a listing. If theh orses are "dead" or "gone" well dead should have been filed with the registry and is a good time to tell them the horse is deceased and if it's gone then you might have wasted a few extra bucks on that one horse (unless you already know which horses you still have). I just don't see that in particular as being a big deal. Though what i do see as being a problem is charging so much for duplicates if you have alot of horses.