The December meeting isn't for any rule changes, you can find the process defined quite well in the rule book. This meeting covers administrative issues, to get updates on the state of finances, plans for the following year.
By operating blind, I mean that the directors can only go on what they hear from those they do hear from and talk to but that is mostly at shows. I would have been happy to set up an email list but you know, it does take effort from the membership for that as you cannot expect each director to spend hours and hours assembling an email list.
I am sure it would be discouraged though as unless you are a perfect communicator and write things so they cannot be misinterpereted you can get into legal issues from folks who choose to interperet what is written in the wrong way. When I was on the board it was strongly suggested that we do not write newsletters for that reason.
What we do in our club is have the current directors give an update at every meeting so there can be a 2 way conversation to make sure people understand what was said. You cannot expect each director to call EVERY person in their region, that would be beyond a full time job and terribly expensive.
So, I have to throw the responsibility back to you guys. If you want two way communication, initiate it and let your directors know you appreciate what they do. It was the most expensive and thankless unpaid job I have ever had and I rarely heard anything positive other than from a few people on this forum. Most of the time when I tried to communicate on issues on this forum I was bashed and flamed until I finally gave up and started counting the days until I was off the board. Problem is, I still can't seem to turn my back when an organization I have put so much time and work into is misunderstood and bashed. Mostly treated like the bad guys.
I have to say, and this is my personal opinion only that you chose to own and love miniature horses. You chose to register those horses. You chose to show those horses. You chose to join the organizations. The rules and costs are part of the price to pay and nobody is forcing you to pay or participate. Stop damming the registries for charging money for their services, they are non profits, but they do have to meet expenses or they cannot continue to exist. If you don't like that, choose to stop owning, showing, breeding, whatever with registered horses.